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University Archives

Policies and Procedures

Photo Credit: Courtesy of the Huston-Tillotson University Downs-Jones Library Archives and Special Collections, Downs-Jones Library, Huston-Tillotson University, Austin, Texas

The Huston-Tillotson University Archives welcomes anyone who is interested in the history of the University. We are located on the ground floor of the Downs-Jones Library, in Room 101. Collection materials can be viewed in the reading room of the Archives by appointment only. We look forward to your visit to the Archives!

Accessing the Archives:

Appointments should be scheduled 24 hours in advance during regular business hours, Monday-Friday between 8:30am and 4:30pm. Please refer to the academic calendar for information about campus closures on holidays.

To make an appointment, visit our Requests page and fill out the “Schedule an Appointment” form. An Archivist will contact you to arrange your visit. Please provide as much information as possible about the collections you wish to view and the purpose of your visit. This will help to ensure that the materials are available and accessible when you arrive.

When you arrive, you will be asked to complete a registration form (valid for one year) and present a valid photo ID. The Archivist will offer a brief orientation to using the materials and provide access to the collection materials that you request.

More Information

Professors wishing to arrange a class session with archival materials should contact the Archivist for details and scheduling.

For more information about the Archives, please see the complete Archives Policy (opens as PDF) and Digital Preservation Policy (opens as PDF).

With the Archivist’s permission, patrons are permitted to use cameras to make reproductions of most collection materials. Patrons may request photocopies or digital scans of collection materials. The Archivist will make scans or copies using library equipment. To protect the collection materials, please bring a pencil and loose-leaf paper, or a laptop to take notes.

New to Archival Research?

Visit our Archives Guide for more about the University Archives and other resources.

The Society of American Archivists has published a Guide to Effective Research.

Please contact the Archivist if you have any additional questions.

Not Permitted in the Archives:

  • Food
  • Drinks
  • Pens
  • Spiral-bound notebooks
Donating Materials to the Archives

Please visit our Donations page to see the materials we accept and how to donate.


Go to Archives Home Page

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